Introducing’s meeting bot to your team

Bringing a meeting bot into team calls may feel more daunting than it actually is.

Josef Hlavacek
May 3, 2023

Good, glad you're here! We're happy you're actually thinking about your team's perspective and looking out for their privacy.

We know it might seem daunting to tell your team you're bringing a bot that will transcribe their conversations, but it's actually not as much of a big deal as you might think.

From all of the conversations we've had so far, this is how it usually goes in the case of 1:1s:

  1. Before bringing it up: "My team will not like this and they'll be super conscious"
  2. After bringing it up: "I brought it up with the team and they're fine with it and mostly curious about the results."
  3. After the first meeting: "We had Nyota on our first meeting, it was a bit awkward and we talked about it a bit at the beginning."
  4. After the second meeting: "We didn't even think about it on our second meeting, it felt pretty natural."
  5. After the fifth meeting: “Nyota has been incredibly helpful for communicating with my team.”

So even though it's pretty simple, there are three things to keep in mind when bringing it up.

1. Be transparent and explain why

Adding Nyota to your team isn't about being a micromanager or calling people out on their work. It's all about collaborating better and supporting everyone, even on the little things.

2. Don't force it

If anyone is uncomfortable using Nyota in their 1:1s, then don't. If it's making you uncomfortable or affecting how much you share, then feel free to turn it off.

And when you want to mix things up, we also recommend having a 1:1 without Nyota every once in a while. The important thing is that you feel comfortable and able to share what you need to.

3. Reiterate confidentiality

Make it clear that you're going to keep the private meetings confidential, just like you would normally. No transcripts get out of the participant group.

You and the team are in charge of how your data gets shared and retained. For both 1:1s and team meetings you can choose to keep, lock, or delete the transcript after 24 hours. So you only end up with meeting notes as if you wrote them yourself.

Example messages you can send your team

Team meetings:

Hey team, I came across ( and it looks like it could help us with meeting notes and keeping track of follow-ups. I'm thinking about bringing it to our next couple of standups to try it out. Let me know what you think or if you're uncomfortable with this, we can discuss privately.


Hey, I was thinking about using ( for our 1:1s. It takes notes during our meetings and helps me come more prepared and be better organized.

Noting that this is really to help me support you better and remember what we discussed, and if at any point you don't feel comfortable with it on our calls we can turn it off.

That should be it—let us know how it went!